Create a GL Account

System Location: Settings > Tables > GL Accounts

GL Accounts, also referred to as GL Codes, are used to sort and store information associated with financial transactions. The complete list of GL Codes created makes up the Chart of Accounts.

For additional details on the fields covered here, along with information for those that are not, please see Tables > GL Accounts in the help file.

  1. Click the Settings button.Settings_Button
  2. Open the Tables dropdown menu.
  3. Select GL Accounts.
  4. Click New (located at the top of the page.)

Provide Values

Provide information for the fields listed below at a minimum to take advantage of JobBOSS2's reporting and analysis tools in addition to benefiting from its ability to pass information along from one part of the software to another. The Header Areas referenced can be accessed by scrolling down the page or by clicking the appropriate option in the Header Navigator Bar (pictured.)

General Section

An asterisk [*] indicates a required field.

  1. Provide information as appropriate:
    • *GL Code: Unique value to represent a financial account
    • Description: Appears on various financial reports and costing summaries
    • Accumulation Account: Used to combine like GL Accounts as a summarized value when printing consolidated financial reports (if used)
    • If Accumulation Accounts are used to generate consolidated financial reports, it is recommended to create "standalone" accounts that do not have actual activity associated with them to avoid confusion. For example, create an "Accumulated Cash" account that serves no other purpose than to display the combined value of all cash accounts on a consolidated balance sheet.
    • *GL Group Code: Determines the following:
      • Type of account associated with the GL Code
        • Determines whether GL Code appears on balance sheet or income statement
      • Position on the financial report the GL Code appears
    • *Currency Code: Identifies the currency associated to the GL Code
      • Defaults to the currency code designated in Company Maintenance
    • *Division: Allows for divisional Profit and Loss Statements
      • Defaults to zero (0) which represents consolidated or non-divisional information
      • Divisions defined in Company Maintenance
    • Beginning balances can be entered in the Fiscal Year Section when implementing the Accounting Application for the Current Fiscal Year and any previous year as needed. Once implemented, Beginning Balances can only be edited in the current Fiscal Year. Budget values can be entered in the 'Budget Amount' column for any Fiscal Year that is available in the Fiscal Year dropdown menu.

    For more information see How To Implement Accounting in JobBOSS2.

  2. Click 'Save' to save the record.
    1. Use the Save dropdown menu if you want to create a new record or print a report upon saving.