Accounting

When purchased, the Accounting Application integrates information from the Shop Floor side of JobBOSS2 into the various accounting related transactions required to run a business on a day to day basis. Information is typically initially provided to the Accounting Application through the use of Packing Lists and Receivers, but it is not necessary to do so.

Job related costs and sales values are available for use and review regardless of whether the Accounting Application is present; however if the Accounting Application is not available, the user will not be able to print financial reports (i.e. Balance Sheet, Income Statement, General Ledger Summary, Trial Balance, etc.) nor will they be able to create journal entries, invoices, cash receipts, or checks for use within JobBOSS2.

Related Tables

The following Tables and / or Base Tables are used in one or more areas of the Accounting Application and should be set up prior to its use. (An asterisk [*] indicates it is a required field in at least one area of the application):

  • *Bank Code
  • *Currency Code
  • *Customer Code
  • *GL Account
  • *GL Group Codes
    • GL Group Codes are not used directly in the Accounting Application, but they are required for the creation of GL Codes.
  • Product Code
  • Salesmen Code
  • *Tax Code
  • *Terms Code
  • *Vendor Code
  • Work Code

The Accounting Application is made up of the Accounts Payable, Accounts Receivable, and General Ledger areas of the system.

ClosedAccounts Payable (AP)

This portion of the Accounting Application is where purchasing related transactions are dealt with and includes the following areas:

Associated Reports
  • AP Aging Summary
  • Vendor Invoice Summary
  • Check Summary
  • Bank Reconciliation Utility
    • Reconciliation Summary
    • Deposit / Adjustment Summary
    • Check Detail Summary
      • The Bank Reconciliation Utility needs to be opened in order to access the three reports listed above.
  • Checkbook Register
  • Unbilled Receiving Summary
  • AP Sales Tax Summary

Back to Top

ClosedAccounts Receivable (AR)

This portion of the Accounting Application is where sales related transactions are dealt with and includes the following areas:

Associated Reports
  • AR Aging Summary
  • Sales Summary
  • Deposit Summary
  • Statements (Customer Billing)
  • Commission Summary
  • Unbilled Shipment Summary
  • AR Sales Tax Summary

Back to Top

ClosedGeneral Ledger (GL)

This portion of the Accounting Application is where month-end and year-end functions are dealt with and includes the following areas:

  • Back to Journal Entries
    • Journal Entries
    • Posting and Unposting Periods
    • Locking Periods
    • Posting the Year
    • The Journals option needs to be opened in order to access the options listed above.
  • Payroll Interface
Associated Reports
  • Trial Balance
  • Balance Sheet
  • Income Statement
  • General Ledger Summary
  • Budget Analysis
  • Cash Flow Analysis
  • Audit Trail Summary

Back to Top

For information about obtaining the Accounting Application, please contact Sales at 1-800-525-2143 or send an email to sales@shoptech.com.