Accounting; Accounts Receivable; AR; Deposits

Create a Cash Receipt From a Customer Invoice

System Location: Data Entry > AR > Cash Receipts

This topic provides details on how to create a cash receipt (or deposit) using a customer invoice as the source of information.

For more information see Cash Receipts.

 

1. Go to the blue Data Entry button, open the AR dropdown menu, and select Cash Receipts.
2. Click New (located at the top of the page.)

Details Section

3. Provide the Check Number.
   • Entered "manually" by user
4. Select the Customer (Code) the receipt is for.
   • Selecting the Customer Code first limits the invoices displayed when searching.
5. Select the invoice(s) to use as the source of the cash receipt.
   1. Click Search (located next to 'Invoice Number.')
   2. Select the desired invoice(s) from the Invoice Selection Screen.
      • If the Customer Code was not selected prior to searching, make sure to select invoices from the same customer.
   3. Click OK.
6. Verify / provide information for the following fields:
   • Receipt Date
   • Period Number
     • Defaults to the period associated with the Receipt Date, but can be forced to be different
     • For more information see Process Accounting Functions.
   • Bank Code
     • The Bank Code must have a currency code that matches either the customer's currency code or your home currency code.
   • Exchange Rate

Line Items Section

7. Verify / provide information for the following fields for each line item present:
   • Invoice Number
   • Gross Amount
   • Discount Amount

Complete the Cash Receipt

8. Click Save to save and close the receipt.
   • The system automatically processes the receipt upon saving it.
   • Clicking 'Process' keeps the receipt open for viewing.
   • Once processed, the receipt cannot be edited.
   • Receipts in a posted period cannot be unprocessed.

 

Back to Cash Receipts