Vendor RFQ

Use the Vendor Cost Analysis Utility

System Location: Data Entry > Purchasing > Vendor Cost Analysis

This topic provides details on how to use the Vendor Cost Analysis Utility to compare information between multiple RFQs for the same part or service and then use the information from the selected RFQ to update the underlying source.

For more information see Vendor Cost Analysis.

Select the Items to Analyze

1. Go to the blue Data Entry tab, open the Purchasing dropdown menu, and select Vendor Cost Analysis.
2. Select a value for Analyze Which Items and the related Purchased Items or Outside Services radio buttons.
   What Are The Results Of The 'Analyze Which Items' Selection?

   • When 'Purchased Items' is selected, the utility displays the following 'Purchased Items' options immediately below the 'Analyze...' button:
     • From Part File - This option provides a list of the RFQs created for parts within the Inventory Items Area
       • Selecting and applying details from one of these RFQs updates the part record itself
       • Updated costs would be used on any record created after the RFQ was "applied"
       • Existing records (such as orders and quotes) would not be affected
     • From Job Req - This option provides a list of the RFQs created for material requirements that exist on jobs
       • Selecting and applying details from one of these RFQs updates the job requirement details of the specified job(s)
       • Updated costs would be used only for the selected job(s)
       • The part record (Inventory Item) would not be affected
   • When 'Outside Services' is selected, the utility displays the following 'Outside Services' options immediately below the 'Analyze...' button:
     • From Order - This option provides a list of RFQs created for vendor steps that exist on job routers
       • Selecting and applying details from one of these RFQs updates the service costs of the specified job(s)
       • Updated costs would be used only for the selected job(s)
       • The part record (Estimate) would not be affected
     • From Estimate - This option provides a list of the RFQs created for parts within the Estimating Area
       • Selecting and applying details from one of these RFQs updates the part record itself
       • Updated costs would be used on any record created after the RFQ was "applied"
       • Existing records (such as orders and quotes) would not be affected
3. Click Search.
   • Based on the options selected, the Vendor Cost Analysis Grid displays a list of purchased parts or manufactured parts / service steps accordingly.
   • Each part listed displays the RFQ Numbers that are currently in need of analyzing.
4. Select the Part / RFQ combination to be analyzed.

Compare RFQs and Update Source

1. Click Details.
   • The Vendor Cost Analysis Detail Screen displays information for all the RFQs associated with the selected part.
2. Select the RFQ in the grid that will be used to update the underlying source.
   • Based on the options selected, the RFQ will update a job, purchased part, or estimate.
3. Click OK.
   • The utility displays a prompt verifying whether the selected RFQ should be used to update the costs on the underlying source record(s).
4. Click Yes on the prompt.
   • The utility applies the updated information to the designated source record(s) and takes the user back to the main Vendor Cost Analysis Screen
   • Clicking 'No' takes the user back to the main Vendor Cost Analysis Screen without having the updated information applied
5. Click Cancel to close the utility.

 

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