GL Group Codes

System Location: Settings > Base Tables > GL Group Codes

GL Group Codes

GL group codes are used to organize GL accounts withinJobBOSS2, providing the structure for the chart of accounts. When the Accounting Application is available, group codes determine which financial report GL accounts appear on and the order in which they appear in addition to providing a sub-total on the appropriate report for each group code present.

Even if the Accounting Application is not present, group codes are required for the creation of GL accounts and are necessary in the creation of a chart of accounts and the capturing of accurate job costs.

The system comes with the following group codes by default, however group codes can be added, deleted, or edited as needed:

Default GL Group Code List

For information about the Accounting Application, please contact Sales at 1-800 525 2143.

ClosedRecord Header - GL Group Codes

The Record Header located at the top of the page indicates which specific record has been selected and for what purpose (new, edit, quick view) and displays record specific Action Buttons (discussed below.)

For more information see User Interface.

Action Buttons
Save (button)

This button is used to close the record and save any changes that have been made while it was open. In addition, the dropdown button allows you to Save and:

  • Close - close the open record.
  • New - open a new blank record.
  • Print - print any of the reports related to the open record.
Cancel (button)

This button is used to close the record without saving any changes that may have been made while it was open. If this button is used after a change has been made to the record, the system prompts to verify whether the record should be closed without saving the changes.

Answering "Yes" to the prompt closes the record without saving the changes.

Answering "No" to the prompt leaves the record open.

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Closed GL Group Code Details

An asterisk [*] indicates a required field.

Active (checkbox)

Checking this box indicates the group code is actively used.

  • Only active codes display as options when creating GL accounts
  • Remove check for group codes that are no longer used

*GL Group Code

This is the "short name" assigned to the document type by the user.

  • Must be unique
  • Can be up to 12 alpha-numeric characters in length
  • Determines the order in which group codes and associated GL accounts appear on financial reports
  • Each group code displays a sub-total on the appropriate financial report

Description

Use the description to identify the type of GL accounts that will be associated with the group code.

  • Appears on GL Group Code Navigator and various reports for reference

Classification

Classification determines whether the group code and its associated GL accounts appear on the balance sheet or income statement. Options include:

  • A (Asset) - Balance Sheet
  • L (Liability) - Balance Sheet
  • O (Owner's Equity) - Balance Sheet
  • S (Sales) - Income Statement
  • E (Expense) - Income Statement
  • I (Other Income) - Income Statement

Classification options are hard coded and cannot be edited.

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