Attendance Codes

System Location: Settings > Base Tables > Attendance Codes

Attendance Code

Attendance codes provide a means of defining and tracking an employee’s attendance by a common GL code for filtering and report purposes. When associated with work centers, attendance codes can also be used as a means of displaying labor costs for labor reported to jobs.

ClosedRecord Header - Attendance Code

The Record Header located at the top of the page indicates which specific record has been selected and for what purpose (new, edit, quick view) and displays record specific Action Buttons (discussed below.)

For more information see User Interface.

Action Buttons
Save (button)

This button is used to close the record and save any changes that have been made while it was open. In addition, the dropdown button allows you to Save and:

  • Close - close the open record.
  • New - open a new blank record.
  • Print - print any of the reports related to the open record.
Cancel (button)

This button is used to close the record without saving any changes that may have been made while it was open. If this button is used after a change has been made to the record, the system prompts to verify whether the record should be closed without saving the changes.

Answering "Yes" to the prompt closes the record without saving the changes.

Answering "No" to the prompt leaves the record open.

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Closed Attendance Code Details

An asterisk [*] indicates a required field.

*Attendance Code

This is the numeric value assigned to the attendance code for use by the system.

  • Must be unique
  • Can be up to 4 numeric characters in length
  • Various reports can be filtered based on the attendance code associated with employees and / or work centers

Productive

Placing a check in this box indicates that labor charges applied against jobs where this code is used will be marked as productive.

  • Examples of non-productive work include work center maintenance and mandatory meetings

Description

Use the description to provide additional information about the type of time associated with the attendance code.

  • Can be up to 30 alpha-numeric characters in length
  • Appears on Attendance Code Navigator and various reports for reference

*Short Name

This value is displayed throughout the system for reference.

  • Must be unique
  • Can be up to 12 alpha-numeric characters in length
  • Can be used as a filter on various reports

GL Code

The GL code selected here will be used to track labor costs for time entered against jobs when the attendance code is present.

The GL Account is used for reporting purposes only and does not automatically post values to the General Ledger.

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