Journal Entry Details Section

The Detail section of the journal entry provides information regarding the date and bank code associated with the transaction. An asterisk (*) indicates a required field.

*Journal Entry Number

This field automatically populates from the Next Journal Entry Number in Company Maintenance.

  • The Journal Entry Number can be manually edited.

*Transaction Date

This field automatically populates with the current date.

*Period No.

This field determines which accounting period the cash receipt will appear in.

  • The Period No. defaults to the period associated with the transaction date, but it an be edited.

Date to Reverse

This field can be used to automatically create a reversing entry for the journal entry being created.

  • The Date to Reverse must be present before the journal entry is saved for the first time.
  • When used the system can create a new journal entry using this date with all debits and credits "reversed".

*Bank Code

This field determines which check register the money will be deposited to.

  • This field populates with the Bank Code designated in Company Maintenance Defaults, but it can be edited.
  • The Bank Code provides the cash account GL Code (not displayed on receipt).

Cleared Bank Reconciliation

This box will display a check mark once the journal entry clears a bank reconciliation.

Date Posted

This reference field displays when this journal entry was posted.

Detail Grid

The Detail grid lists the transactions that are occurring through this journal entry.

GL Code

This column represents the GL account you intend to debit or credit with this line item.

Description

This column provides a description of the GL Code provided.

Amount Debit

This field represents the amount you intend to debit to the GL account.

Amount Credit

This field represents the amount you intend to credit to the GL account.

Explanation

This field allows you to provide notes for the reason behind this Journal Entry line item.

 

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