Use the Finance Charge Billing Utility

Past Due Invoice Selection Box

1. Select Date Type (radio button.)
   • Select whether the utility will look at Due Date or Invoice Date when looking for eligible past due invoices.
   • Begin Date and End Date values are applied against the option selected prior to processing.
   • In the image above, the results are based on the invoices' Due Date.
2. Select the Begin Date.
   • This represents the earliest date the utility will consider when looking for eligible invoices.
   • Blank by default, but can be changed.
     • When left blank, the utility looks at all invoices with a date prior to the current date.
3. Select the End Date.
   • This represents the latest date the utility will consider when looking for eligible invoices.
   • Defaults to the current date, but can be changed.
4. Select the Work Code to assign to any finance charge invoices created.
   • This will replace the Work Code that would normally be used for invoices associated with various customers.
   • This value defaults to the Work Code selected in Company Maintenance (Customer Defaults.)
5. Click Preview (located in Utility Toolbar at the top of the screen.)
   • This populates the Customers and Past Due Invoice List Grids with values that meet ALL of the following criteria:
     • The invoices fall within the designated date range
     • The invoices have a Terms Code that includes a Late Fee Percentage greater than 0
     • The invoices are past their stated Due Date

To remove a customer and all related past due invoices:

1. Select a customer in the Customers Grid.
2. Click Remove Customer (located above Customers Grid.)
   • This removes the customer and all past due invoices associated with the customer (that were displayed in the Past Due Invoice List Grid) from the utility at the same time.

To remove specific past due invoices:

1. Select a customer in the Customers Grid.
2. Select the associated past due invoice(s) to remove in the Past Due Invoice List Grid.
3. Click Remove Invoice (located above Past Due Invoice List Grid.)
   • This removes the specified invoice(s) from the utility but leaves the remaining invoices associated with the customer.

Once the list of past due invoices has been finalized, the user can create the finance charge invoices.

Generate Billing Box

1. Select the Invoice Date that will be used on any finance charge invoices created.
   • This defaults to the current date but can be edited
2. Determine the First Invoice Number that will be assigned.
   • Uses value provided in Next Number portion of Company Maintenance by default, but can be changed.
   • The value will be increased by an increment of 1 for each additional invoice created.
   • Each Invoice Number generated must be unique.
3. Click Process.
   • The utility prompts whether the user wishes to continue with the invoice creation process.
4. Click Yes on the prompt.
   • The displayed Customers and related Past Due Invoices are removed from the utility.
   • Clicking 'No' returns the user to the utility without creating any invoices.
5. (OPTIONAL) Print the invoices just created.
   1. Click Print Invoices.
      • This option is not available until the utility has been processed.
   2. In the invoice print spool, select the invoices to print and generate them accordingly.
      1. It is suggested to clear the print spool prior to processing if the invoices will be printed immediately after creation to avoid accidentally re-printing invoices that may have been edited previously.
   3. Once generated, click Close.
      • The user is taken back to the Finance Charge Billing Utility.
6. Click Close to exit the utility.

Invoices will continue to display in the utility so long as they remain past due and fall within the required criteria, even if a past due invoice has already been created for it.

Back to Finance Charges