Inventory Items Purchasing Section

This section provides inventory information as it relates to purchasing.

Primary Vendor

This field establishes a default Primary Vendor for this inventory item.

  • Must be assigned for the system to identify the item as a Purchased Part

Secondary Vendor

This field establishes a Secondary Vendor for this inventory item (optional).

Alternate Vendor

This field establishes an Alternate Vendor for this inventory item (optional).

Purchasing GL Code

This is the expense account used on Purchase Orders for this inventory item.

  • This code pulls from the Vendor's General Ledger (GL) Expense Account field under the Credit Section.

Lead Time (Days)

This represents the average time for a vendor to deliver material.

  • The default comes from the lead time set on the primary Vendor Code.

Purchasing Unit Of Measure

This unit indicates the unit used to purchase this inventory item from a vendor.

  • Can be different than the pricing (stocking) unit of measure in the General Section (e.g., purchased per foot but stocked per inch).

Purchasing Factor

The Purchasing Factor is a numeric value used to convert between Purchasing and Stocking units if they are different.

  • Purchasing Factor = Purchasing Unit of Measure / Stocking Unit of Measure (e.g., 1 (ft) / 12 (in) or 1/12 = 0.0833333).

  • If both purchasing unit of measure and stocking unit of measure are the same measure (e.g., purchased per foot and stocked per foot), then the purchasing factor will = 1.

Last P.O. Number

This is a reference field for the last purchase order used for this inventory item.

Last P.O. Date

This is a reference field for the date that the last purchase order for this part was issued.

Last P.O. Quantity

This is a reference field for the quantity of material that was purchased on the last purchase order for this part.

Last P.O. Cost

This is a reference field for the cost on the last purchase order issued for this part.

Quantity On Order

This is a reference field for the current quantity on order for this inventory item.

Quantity Outside

This is a reference field for the quantity of manufactured parts that are at an outside service for this inventory item.

Purchasing Grid

The Purchasing grid allows you to enter any default purchase quantity breaks provided by the Vendor based on the purchasing unit of measure.

  • Unit Cost - the per unit cost based on the purchase quantity breaks

  • This grid populates unit cost for the grid in the General section.

 

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