Accounting; Cash Disbursements
Void a Check
System Location: Data Entry > AP > Check Writing
This topic provides details on how to create a check without using an AP invoice as its source. Checks created in this manner are referred to as "Manual Checks."
For more information see Check Writing.
- Go to the blue Data Entry tab, open the AP dropdown menu, and select Check Writing.
- Select the check that needs to be voided.
- Checks in posted periods or previously closed years cannot be voided.
- Click Void (located at the top of the page.)
- The system displays the check details and provides a warning that the check is about to be voided.
- Click Void (Action Button located in Check Header.)
- Assuming the check is processed, a prompt displays advising to that effect and provides the user the option to verify the check should be voided.
- Click Yes on the prompt.
Results of Voiding the Check
- The 'Net Amount' of the check is reduced to $0.00.
- If invoices were associated with the check, they are now marked as 'Unpaid' and can be selected on another check.
- The system adds the value "***VOID***" in the Vendor Name field and on 'Line 1' of the Pay To Information for reference.
- The notation "Check Voided" is added to the Comments Section.