Void a Check

System Location: Data Entry > AP > Check Writing

This topic provides details on how to create a check without using an AP invoice as its source. Checks created in this manner are referred to as "Manual Checks."

For more information see Check Writing.

 

  1. Go to the blue Data Entry tab, open the AP dropdown menu, and select Check Writing.
  2. Select the check that needs to be voided.
    • Checks in posted periods or previously closed years cannot be voided.
  3. Click Void (located at the top of the page.)
    • The system displays the check details and provides a warning that the check is about to be voided.
  4. Click Void (Action Button located in Check Header.)
    • Assuming the check is processed, a prompt displays advising to that effect and provides the user the option to verify the check should be voided.
  5. Click Yes on the prompt.

Results of Voiding the Check

  • The 'Net Amount' of the check is reduced to $0.00.
  • If invoices were associated with the check, they are now marked as 'Unpaid' and can be selected on another check.
  • The system adds the value "***VOID***" in the Vendor Name field and on 'Line 1' of the Pay To Information for reference.
  • The notation "Check Voided" is added to the Comments Section.

 

Back to Check Writing